Regardless of the industry, all businesses have to take asset management into account. More than ever, technology has become an integral part of workflow and, with many companies expanding their use of offsite workers, asset tracking can protect their investments. All equipment is valuable to the property owners, and compliance plays a major role in maintaining the whereabouts and integrity of work tools. Here, we will look at three ways to ensure that your assets stay in the workplace, and how to prevent theft and damage.
1. Keeping an Eye on Assets
As proper asset tracking has become a growing concern among businesses, numerous forms of technology have arrived to offer
various asset management solutions. While property owners would prefer to keep their investments within the workplace, today’s rise of remote working and social distancing has dictated the need for loaned devices and hardware. With that in mind, asset tracking software has become is one of the most popular means of compliance. Primary due to the ease of use, new vendors have introduced platforms for applying asset tags to equipment, along with numerous functions for the safe return of each unit.
For example, a team member may be granted a mobile device or other IT asset for remote working from their home office. In exchange, the organization’s first step is having its facilities managers insert the employee’s information into the asset management software’s digital spread sheet, along with the corresponding barcode of the equipment’s asset tags and other asset information. From there, the equipment is officially “on loan” to the employee and, much like any other media library, the borrowed unit’s whereabouts and date of return can be monitored though the asset management system’s notifications and alerts functions. In fact, many new vendors of asset management include mobile app functionality for both facilities managers and upper management alike to access the borrowed equipment’s loan status as a key feature.
2. Compliance Protocols
The importance of asset management goes far beyond the realm of traditional sales and customer service industries. For example, on-site emergency response small businesses are responsible for handling hazardous materials requiring expensive and valuable equipment. In the case of crime scene cleaners Denver-based company, Valor Technical Cleaning, employees regularly work alongside law enforcement in maintaining the integrity of a crime scene while also sterilizing locations affected by the result of a crime. All of these tasks require professional equipment and valuable assets.
The maintenance history of a homicide or trauma scene could be important to the judicial process, and misuse of biohazard materials by crime scene cleaners could potentially tamper with evidence. By bringing both compassion and efficiency to the crime scene, the license and work orders associated with professional crime scene cleanup dictates that used materials, such as industrial forensic cleaning equipment, be doled out to responsible and experienced technicians. For that, spreadsheets and compliance forms must be signed and archived for complete asset inventory, along with the asset information for each piece of equipment used offsite.
3. Loaned Company Assets
Another pragmatic way of keeping your assets in the workplace is to issue the loaned hardware to employees yourself. Although this may not be cost-efficient for small businesses, it could be worth consideration if budget allows. If your staff has remote workers, issuing an IT asset (such as a mobile device or tablet) may be a good strategy. Giving those items asset tags and barcodes for an integrated asset management software, you could increase both workflow and efficiency right away.
Employees issued company equipment will take into account their responsibility for not voiding its warranty, especially if their financially responsible for loss or damage. Your facilities managers could use a licensed software solution to keep an eye on the items in real time, and the issuance of the items enables your team members to increase efficiency and overall workflow. If anything happens to the equipment, you’ll receive the needed alerts and notifications for asset retrieval, making your tracking software your best asset.