In a human resources department, your staff is responsible for so many aspects of your business. Keeping track of all the tasks throughout just one day can be overwhelming between things such as new staff onboarding, staff complaints, performance management, payroll adjustments, exit interviews, and more. Many organizations have turned to HR software companies, as a result, to help them manage their tasks and keep track of everything.
There are a lot of these companies out there, so the ultimate choice will come down to capabilities, integrations, and other aspects. Learn how to choose an HR software company that is best for your HR department and your organization.
Make sure it has all the functionality you need.
Depending on the size of your organization, you may have more requirements for your software than others would. Before buying any type of software, do your research. You’ll want to ensure that the software has all the functionality that your business needs to measure performance management, employee engagement, benefits management, time tracking, onboarding process, and more.
If you jump into using the first solution you find, you may find yourself stuck with something that can’t handle all of your HR department’s needs. You’ll have wasted time implementing the HR system and money buying software that doesn’t do everything you need it to do. It may also be a good idea to inquire about a free trial so that you and your staff can try out the software before purchasing.
Along with software features, you’ll want to make sure it also integrates with your existing systems. For example, payroll may need to integrate with QuickBooks, ADP, or Gusto. If it can’t integrate with what you’re already using, employees may find themselves pulling double duty and entering data into multiple programs, which then increases the possibility of human data entry error. When it does integrate properly, then your HR staff can streamline their workday and increase efficiency, giving them more time to focus on new initiatives or ways to support company culture.
Pick software that will have scalability.
If you’re a small business or a startup, it may seem like the best idea to go with the software that requires less of an upfront cost to digitize your HR process. However, this could come back to bite you if you start looking to expand your business in any way. Instead, look for software that is scalable so that it can grow with you and won’t shoehorn you into one spot. You may then find yourself looking for a new type of software, which will require more investment of your time and money. Employees will have to be trained again on new software, and you may have to re-upload documents and start new processes.
Choose one that allows you to automate workflows.
HR departments tackle a lot each day, and it’s easy to let tasks slip through the cracks. To avoid that, find a software that will automate workflows and alert you to any pending issues. For example, if you’re waiting on a manager to e-sign someone’s performance reviews before their raise can be processed, you may need a reminder to follow up with them. That employee could be waiting on their raise for a long time if no one remembers to follow up, which could then decrease their rate of employee engagement.
When your software automates things for you, then you’ll have a centralized location that monitors all aspects of an HR department and can also communicate back about employee efficiency, giving your HR management information that can help to generate data-driven decisions about the operations of your business.